Planning a party can either be straightforward or cause a lot of headaches, with the latter being the experience many planners have. To avoid a situation where everything seems to be going wrong, it is best to have a plan in place weeks or months before the private party. Here are a few key things to plan for to ensure everything goes smoothly.
Create a Budget
Before doing anything else, you should set a budget. The budget should not only tell you how much money you have to spend on the party but also include an itemised list of everything you will get for it.
A budget is crucial at the start because it will impact every decision you make about the party, including what you can buy, how many people you can invite, the entertainment you can hire, and the food and beverages you can get for everyone.
Finalise The Guest List
The guest list is very important as it will determine how much space you need for the party. It will also dictate logistics and travel plans if you want to invite people from outside your local area.
Finalise the list as early as possible and keep it ready to send invites once you have picked the location. Some people send save-the-date invites before choosing and sending out the location details. You can consider doing this if your guests do not mind receiving the location later.
Choose The Location
The location will depend on a few factors, including the party’s theme, how many people are attending, your budget, add-ons such as sound systems, seating arrangements, and more. You must also consider whether you are hosting a formal or informal private party, which will determine the decorations you should arrange.
If your event will only run for part of the day or will only run in the evening, it is a good idea to find a location that has other places where people can spend their time. Such a location eliminates the need for people to sit in their hotel rooms before the party starts.
Lastly, find a location that is close to where people are staying. Doing so will make transportation and making the necessary arrangements easier while also increasing the probability that your guests will attend the party.
Food and Drinks
Every party needs good food and beverages. Platters are a great idea because they allow you to provide a little bit of everything instead of one big dish. Platters trays also remove the need for formal sitting, which can restrict the extent to which your guests mingle. You can buy platters trays in bulk to ensure you have enough for the party.
For the beverages, be careful about serving alcohol because things often turn rowdy if one person has too much. If the event has children attending, foregoing alcoholic beverages is best.
Planning a private well in advance gives you enough time to put a good plan in place, find the right vendors and locations, and double-check everything to ensure the party goes as expected.